Privacy Policy for Recruitment Using Teamtailor
The service for
handling recruitment and simplifying the hiring process (the
"Service") is powered by Teamtailor on behalf of PowerFleet
("Controller" “we” “us” etc.). It is important that the individuals
using the Service ("Users") feel safe with, and are informed about,
how we handle User's personal data in the recruitment process. We strive to
maintain the highest possible standard regarding the protection of personal
data. We process, manage, use, and protect
User's Personal Data
in accordance with this Privacy Policy ("Privacy Policy").
- General We are the Controller
in accordance with current privacy legislations. The Users’ personal data
is processed with the purpose of managing and facilitating recruitment of
employees to our business.
- Collection of Personal Data
We are responsible for the processing of the personal data that the Users
contribute to the Service, or for the personal data that we in other ways
collect with regards to the Service.
When and how we
collect personal data We collect personal data about Users from Users when
Users:
- Make an application through
the Service or otherwise, adding personal data about themselves either
personally or by using a third-party source such as Facebook or LinkedIn.
- Use the Service to connect
with our staff, adding personal data about themselves either personally or
by using a third-party source such as Facebook or LinkedIn.
- Provide identifiable data in
the chat (provided through the website that uses the Service) and such
data is of relevance to the application procedure.
We collect data from
third parties, such as Facebook, LinkedIn, and through other public sources.
This is referred to as “Sourcing” and may be manually performed by our
employees or automatically in the Service.
In some cases,
existing employees can make recommendations about potential applicants. Such
employees will add personal data about such potential applicants. In the cases
where this occurs, the potential applicant is considered a User in the context
of this Privacy Policy and will be informed about the processing.
The types of
personal data collected and processed The categories of personal data that can
be collected through the Service include names, e-mails, pictures and videos,
information from Facebook and LinkedIn accounts, answers to questions asked
during the recruiting process, titles, education, and other information that
the User or others have provided through the Service. Only data that is
relevant for the recruitment process is collected and processed.
Purpose and
lawfulness of processing The purpose of collecting and processing personal data
is to manage recruiting.
The lawfulness of
processing personal data is based on our legitimate interest to simplify and
facilitate recruitment.
Personal data that
is processed for aggregated analysis or market research is always made
unidentifiable. Such personal data cannot be used to identify a specific User
and is therefore not considered personal data.
The consent of the
data subject The User consents to the processing of their personal data for
recruitment purposes. The User consents that personal data is collected through
the Service when they:
- Make an application through
the Service, adding personal data about themselves either personally or by
using a third-party source such as Facebook or LinkedIn. Controller may
use external sourcing tools to add additional information.
- Use the Service to connect to
Controller’s recruitment department, adding personal data about themselves
either personally or by using a third-party source such as Facebook or
LinkedIn.
The User also
consents to the Controller collecting publicly available information about them
for use in recruitment purposes.
The User has the
right to withdraw their consent at any time by contacting the Controller using
the contact details listed under section 9. Using this right may, however, mean
that the User cannot apply for a specific job or otherwise use the Service.
Storage and
transfers The personal data collected through the Service is stored and
processed inside the EU/EEA, in such third countries considered by the European
Commission to have an adequate level of protection, or by suppliers that have
entered into legally binding agreements compliant with third-country transfer
laws. To obtain documentation regarding such safeguards, contact us using the
details listed in section 9.
How long the
personal data will be processed If a User does not object in writing to the
processing of their personal data, the personal data will be stored and
processed as long as necessary for the stated purposes. Note that an applicant
(User) may be considered for future recruitment, and for this purpose, we may
store Users’ personal data until it is no longer of value. If you as a User
wish to opt out of this, please contact us using the details in section 9.
3. Users' rights Users have the
right to:
- Request information about
their processed personal data by submitting a written request using the
contact details in section 9.
- Receive one (1) copy of
their processed personal data free of charge. Additional copies may incur
a reasonable administrative fee.
- Request correction of
inaccurate personal data.
- Demand deletion or
restriction of processing and object to processing based on legitimate
interest under certain circumstances.
- Withdraw consent to
processing at any time, which may affect their ability to apply for jobs.
- Request data portability,
allowing them to obtain and transfer their personal data to another
controller, provided this does not affect the rights of others.
- File a complaint with the
supervisory authority if they believe the processing of their personal
data violates privacy laws.
4. Security We prioritize
personal integrity and ensure that Users' personal data is processed
securely. We take reasonable measures to protect personal data in
compliance with this Privacy Policy and GDPR regulations.
However, data
transfers over the internet and mobile networks are not entirely risk-free.
Users must take responsibility for protecting their data, including keeping
login information confidential.
5. Transfer of personal data to
third parties We do not sell or transfer Users' personal data to third
parties, except in the following cases:
- To contractors and
sub-contractors acting as our Processors and Sub-Processors for the
provision of the Service.
- To authorities or legal
advisors in cases of suspected criminal or improper behavior.
- If required by law or
authority injunctions.
We carefully choose
partners to ensure that Users' personal data is processed in compliance with
privacy laws.
- Aggregated data
(non-identifiable personal data) We may share aggregated, non-identifiable
data with third parties for purposes such as statistical analysis and
service improvement.
- Cookies When Users use the
Service, usage information may be stored as cookies. Users can disable
cookies in their device settings, but this may affect their experience of
the Service.
- Changes We reserve the right
to modify or add to this Privacy Policy at any time. The latest version
will always be available through the Service.
- Contact For questions,
further information, or to exercise data rights, please contact: Kylah
Schuller, Talent Acquisition Manager Email: kylah.schueller@powerfleet.com
