Select which cookies you accept

Privacy Policy for Recruitment Using Teamtailor

The service for handling recruitment and simplifying the hiring process (the "Service") is powered by Teamtailor on behalf of PowerFleet ("Controller" “we” “us” etc.). It is important that the individuals using the Service ("Users") feel safe with, and are informed about, how we handle User's personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect

User's Personal Data in accordance with this Privacy Policy ("Privacy Policy").

1. General We are the Controller in accordance with current privacy legislations. The Users’ personal data is processed with the purpose of managing and facilitating recruitment of employees to our business.
2. Collection of Personal Data We are responsible for the processing of the personal data that the Users contribute to the Service, or for the personal data that we in other ways collect with regards to the Service.

When and how we collect personal data We collect personal data about Users from Users when Users:

• Make an application through the Service or otherwise, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
• Use the Service to connect with our staff, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
• Provide identifiable data in the chat (provided through the website that uses the Service) and such data is of relevance to the application procedure.

We collect data from third parties, such as Facebook, LinkedIn, and through other public sources. This is referred to as “Sourcing” and may be manually performed by our employees or automatically in the Service.

In some cases, existing employees can make recommendations about potential applicants. Such employees will add personal data about such potential applicants. In the cases where this occurs, the potential applicant is considered a User in the context of this Privacy Policy and will be informed about the processing.

The types of personal data collected and processed The categories of personal data that can be collected through the Service include names, e-mails, pictures and videos, information from Facebook and LinkedIn accounts, answers to questions asked during the recruiting process, titles, education, and other information that the User or others have provided through the Service. Only data that is relevant for the recruitment process is collected and processed.

Purpose and lawfulness of processing The purpose of collecting and processing personal data is to manage recruiting.

The lawfulness of processing personal data is based on our legitimate interest to simplify and facilitate recruitment.

Personal data that is processed for aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a specific User and is therefore not considered personal data.

The consent of the data subject The User consents to the processing of their personal data for recruitment purposes. The User consents that personal data is collected through the Service when they:

• Make an application through the Service, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn. Controller may use external sourcing tools to add additional information.
• Use the Service to connect to Controller’s recruitment department, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.

The User also consents to the Controller collecting publicly available information about them for use in recruitment purposes.

The User has the right to withdraw their consent at any time by contacting the Controller using the contact details listed under section 9. Using this right may, however, mean that the User cannot apply for a specific job or otherwise use the Service.

Storage and transfers The personal data collected through the Service is stored and processed inside the EU/EEA, in such third countries considered by the European Commission to have an adequate level of protection, or by suppliers that have entered into legally binding agreements compliant with third-country transfer laws. To obtain documentation regarding such safeguards, contact us using the details listed in section 9.

How long the personal data will be processed If a User does not object in writing to the processing of their personal data, the personal data will be stored and processed as long as necessary for the stated purposes. Note that an applicant (User) may be considered for future recruitment, and for this purpose, we may store Users’ personal data until it is no longer of value. If you as a User wish to opt out of this, please contact us using the details in section 9.           

          3. Users' rights Users have the right to:

• Request information about their processed personal data by submitting a written request using the contact details in section 9.
• Receive one (1) copy of their processed personal data free of charge. Additional copies may incur a reasonable administrative fee.
• Request correction of inaccurate personal data.
• Demand deletion or restriction of processing and object to processing based on legitimate interest under certain circumstances.
• Withdraw consent to processing at any time, which may affect their ability to apply for jobs.
• Request data portability, allowing them to obtain and transfer their personal data to another controller, provided this does not affect the rights of others.
• File a complaint with the supervisory authority if they believe the processing of their personal data violates privacy laws.

           4. Security We prioritize personal integrity and ensure that Users' personal data is processed securely. We take reasonable measures to protect personal data in compliance with this Privacy Policy and GDPR regulations.

However, data transfers over the internet and mobile networks are not entirely risk-free. Users must take responsibility for protecting their data, including keeping login information confidential.

            5. Transfer of personal data to third parties We do not sell or transfer Users' personal data to third parties, except in the following cases:

• To contractors and sub-contractors acting as our Processors and Sub-Processors for the provision of the Service.
• To authorities or legal advisors in cases of suspected criminal or improper behavior.
• If required by law or authority injunctions.

We carefully choose partners to ensure that Users' personal data is processed in compliance with privacy laws.

• Aggregated data (non-identifiable personal data) We may share aggregated, non-identifiable data with third parties for purposes such as statistical analysis and service improvement.
• Cookies When Users use the Service, usage information may be stored as cookies. Users can disable cookies in their device settings, but this may affect their experience of the Service.
• Changes We reserve the right to modify or add to this Privacy Policy at any time. The latest version will always be available through the Service.
• Contact For questions, further information, or to exercise data rights, please contact: Kylah Schuller, Talent Acquisition Manager Email: kylah.schueller@powerfleet.com